Privacy policy

Please read this policy carefully to understand how we collect, use and process your personal data. We explain in detail how we protect your privacy, how you can check and adapt your data at any time, and how compliance with this policy is strictly monitored.

Definition

This Privacy Policy applies to Logos’ website (Logos-pa.com).

Introduction

Logos website, including all information and materials contained on it, is managed by Logos.

Logos is committed to ensuring the privacy of all its users. This Privacy Policy governs all pages on Logos website. It does not apply to pages hosted by other organisations, including the website of related organisations or third-party sites. Logos website may be linked to the websites of other such parties, but those other sites may have their own privacy policies which apply to them.

Consent

By using the Logos website, you consent to the terms of this Privacy Policy. Logos may change the terms of this Privacy Policy from time to time, in which case you will be informed.

What type of information do we collect and store?

The type and amount of information we receive and store depends on how you use Logos website.

You can access most pages on Logos website without telling us who you are and without revealing any personal information. Our web servers collect anonymous logs during user visits to Logos Website which provide valuable information for improving it in the future. For more information, please consult our use of cookies statement.

We do not collect personal information (such as your name, address, phone number or e-mail address) on Logos website unless you choose to provide it, for example, when you express an interest in joining Logos or subscribe to our newsletter. In such cases, we collect your contact details i.e. your name, address, e-mail address, telephone number, mobile phone number, fax number etc.

If you apply for a position at Logos, we will collect information about you (available on your CV and motivation letter) so that we can process your application and assess your suitability for the role.

Whenever you use the publicly available Wi-Fi network of Logos on our premises, we also collect your data. Also, by using our website, social media, e-mail response, cookies, clicking data, navigation data and other technologies, we can collect data about you.

How do we use information collected?

Your personal information will be kept confidential.

It will only be used in connection with the purposes for which it is submitted, or as otherwise explained on Logos website, or as necessary for us to comply with our legal and auditing obligations.

In order to provide a service you have requested, we process personal data, for example, personal information submitted with an expression of interest in joining Logos will be used to action your expression of interest and provide you with information about Logos. Furthermore, if you subscribe to one or more newsletters, we will only use your details to send you these newsletters. 

If you do not wish to receive newsletters or information about our activities and publications, you can at any time and without motivation unsubscribe free of charge. Every newsletter and event invitation also gives you the opportunity to unsubscribe. You can also send us an e-mail or indicate this preference in your membership application form.

We also use your personal data to aggregate statistics that help us to improve our services (e.g events and communication). With regard to professional suppliers or companies with whom we work, we also keep, other than the data mentioned above, company data such as the VAT number or enterprise number, the contact details of the individuals concerned (e.g. name, function, telephone) as well as of the associates, partners in the business.

The data about the publicly available Wi-Fi network on our premises are kept with a view to the security of our network and to solve potential problems.

We never pass on your contact details to third parties without your consent.

For how long do we keep your information?

If you use this website to submit a membership form, order a publication, register for an event or make a donation, we will only keep your data for the time needed to provide the service you have requested. Logos may also decide to use some data in an anonymised and aggregated form over a longer period in order to evaluate and make adjustments to its own activities e.g. statistics on events attendance, the number of downloads of our publications. This does not involve identification of individual persons.

We endeavour to keep your information accurate and up to date and we only keep it for as long as is reasonable and necessary.

If you apply for a job or an unpaid internship, your application (including your personal data) will be kept for a maximum of 6 months. 

How secure is your information?

Your personal information is retained by Logos and its service providers in a secure environment. We take appropriate security measures and use the latest security technology to protect your information from unauthorised access, use, loss or publication. These systems and measures are tested on a regular basis and updated if necessary.

However, the transmission of information over the Internet is never completely secure, so while we do our best to protect personal information, we cannot guarantee the security of information transmitted to Logos website.

Do we share your personal information?

At no point will the information you provide be sold to a third-party organisation or person. Logos considers your data to be confidential information.

Neither will we share your information with third parties unless we are required to disclose the information by law or in the following circumstances:

a. Auditing, accounting and reporting

When you register for a Logos event or workshop, your name and organisation will appear on the list of participants. In order to fulfil our auditing, accounting and reporting obligations, the Logos will store electronic and paper copies of participation lists of our events and meetings for up to five years. Access to event participation lists will be limited to a restricted number of administrative staff members on a strictly “need to know” basis.

b. Hosting and processing

Occasionally we will appeal to an external processor. This means, among other things, that for certain tasks or research we hand over data temporarily to third parties if we do not have the means ourselves. If we do this, we will always ensure that your information is handled confidentially and in a safe manner. We also always draw up a contract with these processors. This way, the processor will never be allowed to use your data on their own initiative and your data will have to be erased as soon as the processor has finished the assignment.

Logos website is hosted by third party service providers and therefore any personal details you submit through Logos website may be processed by that third-party service provider. We may also use other third parties to process your personal details, for example, such third parties may process your personal information to action expressions of interest to join Logos, process payments on our behalf or process mailing information for users who have signed up to receive our email updates and publications. All of these third-party services providers will process your personal information only on Logos’ behalf and will be bound by strict confidentiality conditions.

c. Database management

Within Logos, your information is only available to authorised people who need to have access to it to carry out their job.

d. Photographs

As networking and audience participation is integral to its mission statement, Logos takes photos of the speakers and the audience at Logos events and shares them on social media. We may also include selected photos in our publications e.g. annual report and electronic newsletters.

Your attendance at Logos events is conditional on your giving consent to be photographed. This condition will be explicitly stated on the event registration form..

Photographs will be stored for up to 5 years on a secure server. Access to event photographs will be limited to a restricted number of staff members.

g. Broadcasting

For dissemination purposes, Logos may also broadcast or web-stream its events. Your attendance at these events is conditional on your giving consent to be filmed. This condition will be explicitly stated on the event registration form.

h. Recording

Logos may make an audio recording of its events for reporting purposes and to ensure accuracy of its event reports. Logos may share these recordings with its members and specific partners involved in co-organising a specific event.

Logos may also upload extracts of noteworthy public events on social media channels.

i. Public events

Unless specifically mentioned, all Logos events are public in the sense that journalists and media representatives can attend our events and report in media outlets the content of the discussion.

Use of cookies

A cookie is a text-only piece of information that a website transfers to your computer’s hard disk so that the website can remember who you are. A cookie will normally contain the name of the Internet domain from which the cookie has come, the “lifetime” of the cookie, and a value, usually a randomly generated unique number.

You can restrict or disable the use of cookies in the settings of your web browser. Please click on the following link for more information: www.aboutcookies.org.

Please click through to our use of cookies statement for more detailed information on cookies and how Logos uses them.

How can you access your information, correct or delete it?

When you become a member, partner or service provider of Logos or subscribe to one of its newsletters, Logos stores certain data about you. This is why you also have certain rights concerning these data. You have rights of access to the personal information we hold about you, to amend that information or, in some circumstances, to withdraw your consent to our processing your information, under data privacy law. 

You can access any of your personal information that is processed by Logos, check the data and delete or correct any data that is incorrect or incomplete.

To exercise this right, we ask you to send a request to Logos stating clearly what you want to know, correct or delete. This request needs to be signed and dated and contain a copy of the front of your identity card or passport, as appropriate. Logos will execute your request as soon as possible and send you a message accordingly.

If you have any further questions or concerns about this policy, please contact:

privacy@logos-pa.com

Should you consider that your data have been handled incorrectly, you can submit a complaint to or contact the Privacy Commission in Belgium or in your country of residence.